Cloud-based workflow and phone integration

To get the most out of Nucleate, I setup my workflow so that I can record on my phone anywhere/anytime and it automatically gets picked up into the core process. I subscribe to cloud-based storage using Box, but this approach works for any cloud-service, including free options (Google Drive, OneDrive, etc). The below configuration does not require any additional paid apps, but I do pay for some pro/premium versions to help support the devs and reduce ads.

Once setup, this process is extremely robust and makes it easy to whip out your phone on the road, on a walk, or during other quiet time. Being mobile makes it easy to work “on the fly” without having to schedule time to sit down, record, and move files around. Make it easy on yourself - you’re already working hard enough!

Core workflow for cloud-based Nucleate

• Select your preferred cloud-based storage app (Google Drive, OneDrive, Box, Dropbox, etc). Nucleate produces markdown files, which are very small (2-20 KB on average), and so not much storage is needed. I have a folder of 57 summaries, and the size is only 539KB.
• In your storage app, create at least one new folder for incoming audio files. Create more locations for the output markdown files. Nucleate can support up to five output directories, if desired, which are set within the app.

• On the machine where Nucleate is installed, setup a cloud-to-desktop sync service that is supported by your preferred cloud client and allows you to view your cloud files in Explorer (Windows) or Finder (Mac). Ensure that the sync service is active and performs two-way synchronization (most do).
• In Nucleate, set output folders that point to the cloud. Optionally select a directory that you can use to store the old audio files once they have been transcribed and are no longer needed.
• Anytime a new audio file is added to the cloud, it is automatically detected by Nucleate, transcribed and summarized on the local machine. When complete, a summary is saved in-app and a copy is pushed back to the cloud.

Setup Android integration for cloud-based support

• Download a mobile sync service that is supported by your preferred cloud client. Whatever app you choose should be able to write locally to a folder on your phone. I use BoxSync Pro. This 3rd party app allows me to two-way sync my Box account onto my phone. The app is free, but the paid version is inexpensive and professional. There are other apps by the same developer to support your preferred cloud client.
• Download a recording app like Easy Voice Recording that allows you to save audio files to a folder on your phone. When setting up, make sure to set the save directory to the same folder/location as the sync service.
• Once setup, simply start/stop recording and talk! Once complete, the audio file will be saved to your phone’s directory and moved to the cloud using your sync service. Once in the cloud, the sync service on your machine should detect the new file and automatically pull it into the Nucleate process.

Setup iPhone/iPad integration for cloud-based support

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Example for for Box/Obsidian users (dev-preferred solution)

My core workflow uses Obsidian, an open source, markdown-based, notetaking app. Notes are stored as markdown (.md) files in a “Vault,” which is simply the default app directory. Obsidian has built-in recording options, which allows for an all-in-one workflow.

Setup Nucleate with cloud-based Box/Obsidian

• Create a Box account, if one does not already exist.
• Using Box Sync, synchronize the cloud to the desktop where Nucleate is installed.
• Inside of the synchronized directory, create a new folder for the Obsidian Vault. This folder is where Obsidian natively saves new audio files if audio is recorded within the app.

• Anytime a new audio file is added to the cloud-based Obsidian Vault, it is automatically detected by Nucleate, transcribed and summarized. When complete, the summary is pushed back to the Obsidian Vault and into one of the specified folders.

Setup Android integration for cloud-based Box/Obsidian

In addition to the above core process, I also setup my phone (Android, S24) to sync with Box/Obsidian so that I can quickly record audio and it automatically gets pulled through the system. I do not subscribe to Obsidian Sync, but I have found a good workaround using 3rd party apps.

• Download BoxSync Pro, a 3rd party app, which allows two-way sync between a Box account and phone local storage. The app is free, but the paid version is inexpensive and professional. There are other apps by the same developer to support your preferred cloud client.
• Download the Obsidian app. During setup, “Open folder as vault” and set the directory to match the BoxSync Pro sync location. If setup correctly, the same Obsidian Vault is always up-to-date on mobile, in the cloud, and on your desktop (where Nucleate is installed).
• Record audio logs natively in the Obsidian app. In the app, tap “Start/Stop recording” and talk! Once done, the audio file is uploaded to the cloud via BoxSync Pro and is returned to the core Nucleate process. If Nucleate is configured to move the process audio files off the cloud, the local audio file copy on your mobile device will automatically get removed/cleaned up when work is complete and the cloud server is updated.